1. The Hire of the Great Ryburgh Memorial Hall is at the discretion of the Memorial Hall & Playing Field Committee (MHPF).
  2. The Hirer & their participants agree to the terms and conditions as stated and all are complied with for the entire period of the hire.
  3. Hire of the Memorial Hall includes the use of the main hall and/or David Howe Annexe, kitchen, toilets and car park.
  4. The Hirer is only permitted to use the Memorial Hall for the activities and duration of the Hire as stated in the Booking Form.

Payment and Cancellation

  1. All hire charges are payable 7 days prior to commencement of the hire.
  2. A refundable deposit of £50 is required at the time of booking. Any costs associated with cleaning, damage or disposal of rubbish, will be deducted from this deposit (additional costs may apply).
  3. Cancellation of the hire must be made more than 7 days prior to the commencement of the hire to avoid charges being made.
  4. Any cancellation made within 7 days of the commencement of the hire will be liable to a payment of £30 (at the discretion of the MHPF Committee).

General Conditions

  1. All activities undertaken in the hire must comply with the law and be supervised and conducted in a safe and responsible manner. An adult over 21 years must be present for the duration of the hire.
  2. The MHPF Committee cannot be held responsible for any loss, damage, injury, or death to any persons or property relating to or caused by the negligence or otherwise actions of the hirer and their participants. The MHPF Committee cannot be held liable for any criminal prosecution or claims for damages arising from the activities of the hirer and their participants.
  3. The Hirer must ensure they have adequate insurance to cover them for the activities being undertaken during the hire.
  4. Smoking and the sale of alcohol is not permitted on the premises.
  5. The Hirer must not infringe any copyright or performing right.
  6. The Hall and its surrounds must be left in a clean and tidy condition with all rubbish removed off site and disposed of by the Hirer; all equipment stored away; cleaning down all surfaces in the kitchen; sweeping the kitchen and main hall floor and checking toilets.
  7. The Hirer must not pin or stick anything to the walls.
  8. Memorial Hall equipment used by the Hirer must only be used for its intended purposes.
  9. The Hirer must comply with relevant fire safety requirements and adhere to capacity limits.
  10. Only electrical items which have passed a PAT test within the last 12 months can be used in the Hall.
  11. The Hirer is responsible for first aid during the period of hire. There is a first aid box in the foyer and the annexe, please notify a committee member if you use the first aid kit.
  12. Any property left on the premises and not reclaimed within 7 days of the event will be deemed abandoned and disposed of.
  13. Hirers must keep noise and disturbance to a minimum especially during arrival and departure and are reminded that the Hall is located in a residential area.
  14. The Hall must be vacated by midnight at the latest or if earlier at the time stated on the Booking Form.

Damages and Breakages

  1. The Hirer will be responsible for any damage or breakages to the premises or equipment caused during the period of hire.
  2. Damage or accidents must be reported to the MHPF Committee within 72 hours of the hire.
  3. The MHPF Committee reserve the right to withhold the deposit to pay for additional cleaning, repairs or replacement equipment that has been damaged or lost as a result of the hire.
  4. The MHPF Committee reserve the right to charge the Hirer additional costs to pay for additional cleaning, repairs or replacement equipment that has been damaged or lost as a result of the hire.
  5. Faults with equipment must be reported to the MHPF Committee within 72 hours of the hire.
  6. Complaints should be made to the MHPF Committee within 7 days of the hire.